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Administrative Matters

This should be the place where you can easily find the specific infos and where we can discuss administrative issues.
Francesca Lanz, WP6 member at TRACESAnna Szoeke, WP5 member, CCP4 team member at TRACESJohn Harries, CCP4 team member at TRACESGisela Hagmair, WP7, TRACES Administrator at TRACESNora Landkammer, WP3 member at TRACESJoachim Cotaru, CCP1 team member at TRACESRoma Sendyka, CCP2 member at TRACESAisling O'Beirn, CCP5 member at TRACESJani Pirnat, CCP3 member at TRACESAlenka Pirman, CCP3 member at TRACESMagdalena Zych, CCP2 member at TRACESAlexandra Toma, CCP1 team member at TRACESCarmen Tomantschger, WP7 memberBarbara Pöcher, WP7 memberKatharina Wölfel, CCP4 at TRACES +4 others
Added by Gisela Hagmair • Uploaded

Document tmpl_time-records_en.pdf (48.4 KB) Archived

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This is the template delivered by the EC. Alternatively to our own template you can create your own.

In this case the time records should include (this text is taken from the annoted model grant agreement): 
  • the title and number of the action, as specified in the GA 
  • the beneficiary’s full name, as specified in the GA Exclusive work or not matters only for the record-keeping. It has NO impact on the calculation of the costs to be declared (— in both cases they must be calculated through an hourly rate, per full financial year, etc.; see Article 6.2.A). . H2020 AGA — Annotated Model Grant Agreement: V2.1 – 30 October 2015 General MGA 160 
  • the full name, date and signature of the person working for the action 
  • the number of hours worked for the action in the period covered by the time record; for reasons of assurance and legal certainty it is highly recommended that the number of hours is detailed per day (hours worked for the action in each day) 
  • the supervisor’s full name and signature 
  • a reference to the action tasks or work package described in Annex 1, to easily verify that the work carried out matches the work assigned and the person-months reported to the action 
  • a brief description of the activities carried out, to understand and show what work was carried out. 

Information included in time-sheets must match records of annual leave, sick leave, other leaves and work-related travel.

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Gisela H. posted this on · Download ↓